![]() ![]() You don’t need to separate out the different parts into sub-projects. For example, redecorating a room may have a list of tasks such as: You just need a list of tasks to complete to finish the project. You do not need to create sub-project after sub-project to complete the project. They can all be grouped together in one project list and you can organise that list by when something needs to be done. There will be many different parts that bring that project to a successful conclusion, but those ‘things’ are simply tasks that need doing. Your projects list is just a placeholder for your tasks that relate to a specific project. That is how your productivity system should be working. The things I needed to do were right there at the top of my today list. I did not need to go through a complex list of tags, contexts or sub-projects to find what I needed to do. Because of its simplicity, I was able to get straight down to work the moment I sat down at my desk. The confirming took five minutes and then I got straight on with writing this blog post. Those two todos were right at the top of my list when I looked at it this morning. When I woke up this morning, for example, I looked at my todo list and it told me to confirm my appointments for today and write this blog post. This means when you look at your todo list, the things you need to do are immediately there right in front of you. A great todo list works when it tells you exactly what you have to do at the right moment. The truth is, none of this will ever happen. And having notes and reference materials spread out over so many different note taking apps because the latest note-taking app looks so pretty and it might just be better than the one they tried last week. Organising projects into longer and longer lists of sub-projects and sub sub projects in the vain hope that somehow their todo list manager will miraculously start doing the work for them. I see so many people wanting to create a system with such a complex tagging system only a scientist at NASA could understand it. Sadly, it appears to be a human condition to complicate things. When done properly, the Getting Things Done system will turn you into a very relaxed, stress-free creative person. Collecting the things I have to do in one place, keeping my notes and reference materials in one place and keeping the files I am working on in a single location. One of the very reasons my whole productivity system is based on David Allen’s Getting Things Done philosophy is because at its very core is simplicity. Trying to invent ever more complex ways to do simple things. One of the biggest killers to your productivity is complexity. ![]()
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